Barcode Solution Best Practices for Process Automation

Terms such as best practices, processes and work-flow are mentioned frequently during the installation of a new barcode tracking system. But what are process best practices and why should you care? When working with new customers, we like to remind companies the barcode and auto-id systems don’t replace your existing processes, but support them.

In any business, whether it is manufacturing airplanes or shipping products around the globe, there must be consistent, lean and solid processes supporting it’s operations. Without well designed, standardized and predictable processes, you will produce consistently unreliable results. Thus your productivity and profitability will take a hit.

Best practices are methodologies and principles that when implemented into existing processes will consistently produce superior results. In the case of an auto-id system, that means increased productivity, accuracy, efficiency and return.

Automate whenever there is an opportunity:

Many of the benefits gained from well vested process improvement programs for which some companies pay millions of dollars (such as ISO9000, Lean and Six Sigma) are made possible for small budget companies through an auto-id solution. This is because barcode and auto-id solutions are process automation tools that essentially allow employees of small companies to run multiple procedures and processes, simultaneously. Auto-ID solutions also help companies trim fat from processes by cutting out all manual data entry practices. Customers of ours whom are small to mid-sized business owners are finding it possible to achieve the same results without a huge dollar commitment.

Measure performance against benchmarks:

Industry benchmarks, which are standardized results achieved by other companies with similar solutions, are important for any process improvement you may make. For example, metrics companies may measure could be the number of shipping errors made, assembly time per workstation, etc… By measuring any process or solution against benchmarks, you can gain a clearer idea of how well you are performing.

Partnering with Dynamic Systems:

At Dynamic Systems, Inc., we partner with companies by helping them document existing processes to identify if they will even benefit from an auto-id solution such as barcoding or RFID. We offer free advice for what improvements you could make based on industry best practices. Our goal is simple, partner with companies to streamline operations in a way that results in measurable, incremental returns over the life of the solution.

When Dynamic Systems’ barcode experts visit our customers to provide consulting and advice rooted in best practices:

  1. We like to document the current processes in flow-chart format. We find that a visual depiction of the steps your employees follow helps reveal areas of congestion or even process break-down.
  2. Our customers engage with us in a discussion, highlighting key areas for improvement. This will include a discussion with stakeholders from all levels of the organization. While this practice is uncommon, we have discovered, while doing this for over 30 years, that if your employees are involved, then change is more readily adopted down stream.
  3. Depending on the size and scope of the install, we like to provide our partners with a formalized, BRD (business requirements document) and documented process flow. This gives everyone a clear idea what changes are taking place.
  4. Once the new process has been approved, procedural steps are documented, and training is outlined and scheduled.

Questions? We can help.

If your implementing an automated barcode system for the first time, it will save you time, money and improve results to invest time in planning and evaluating your existing processes.

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